Secure Online Meeting Practices

Online meetings often include private conversations, client details, internal plans, screens, and files. A safer meeting setup protects the people in the call and the information being discussed.

Control access

Share meeting links only with people who need access. For sensitive sessions, use waiting rooms, participant approval, or organization-only access where your official platform supports it. Avoid posting private meeting links in public feeds.

Handle screen sharing carefully

Before sharing your screen, close private chats, email tabs, dashboards, password managers, and unrelated documents. Share a single window whenever possible instead of the entire desktop.

Set recording expectations

Recording can be useful, but participants should know when a meeting is recorded, why it is recorded, who can access the recording, and how long it will be kept. Never rely on hidden recording behavior as a normal practice.

Use unique meeting links for sensitive calls.

Restrict screen sharing to the host or approved presenters.

Remove unknown participants before discussing private information.

Avoid sharing passwords, recovery codes, or private keys during a call.